Bay Cove Human Services

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Job Details

Payroll Administrator

at Bay Cove Human Services

Posted: 11/15/2019
Job Status: Full Time

Job Description

Bay Cove Human Services seeks a Payroll Administrator who supports and assists with all payroll functions, completing weekly payroll processing, adjustments, corrections and reporting as assigned.

The Payroll Administrator will:

  • Support the preparation of Bay Cove and CASPAR payrolls weekly, assisting the Payroll Manager to ensure submission to Ceridian by the agreed upon deadline.
  • Ensure all employee information, direct deposit accounts, and payroll deductions has been entered into the payroll system for accurate weekly payroll and annual tax reporting.
  • Learn and understand the payroll-related specifications of our various services, i.e., shift differentials, relief rates, stipends, on call pay.
  • Work with program managers and staff to research and address payroll issues that arise during weekly processing, such as variances in hours, approvals, or rates of pay.
  • Complete training as needed to maintain full working knowledge of Dayforce system.
  • Provide support to program staff to answer questions and address payroll inquiries on a daily basis.
  • Work with the Payroll Manager, Ceridian customer support, and internal Dayforce administrators to address payroll-related system issues or updates as needed.
  • Participate in and support creation of W-2s by January 31st each year.
  • Learn and be able to complete the process in the absence of the Payroll Manager.
  • Generate W2 copies for employees as needed.
  • Prepare data necessary to pay all amounts deducted for wage garnishments.
  • Complete transactions for vacation advances, vacation-to-sick conversions, and employee loans.
  • Upload various XML and CSV files into Dayforce HCM for payroll processing.
  • Ensure accurate calculation of wages, tax withholdings and deductions, including but not limited to insurance, wage garnishments and child support orders.
  • Complete pre-commit audits and exception reports Process manual checks to correct any payroll errors according to company policy Prepare ad-hoc reports as requested.
  • Provide proper compliance documentation to internal and external auditors as needed.
  • Reconcile and balance benefits and deductions Calculate and process final paychecks for employee terminations.
  • Maintain and ensure employee paid time off balances are correct.
  • Work closely with Payroll Manager to ensure that policies and procedures are followed.
  • Perform all other related duties as assigned.


Skill / Requirements

What you will bring:

  • Associates degree in accounting or equivalent.
  • 2 years or more experience with electronic payroll systems.
  • Experience with Ceridian Dayforce strongly preferred, but other systems such as ADP accepted.
  • Analytical and communication skills that enable research and resolution of issues with departments outside of payroll, including AP, Budgets and Contracts, and HR.
  • Has the fundamental skills and knowledge associated with accounting and/or finance Intermediate to Advanced Excel Skills (including but not limited to Pivot Tables and V-Lookups)