Biogen Idec

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Legal Operations & Administration Associate

at Biogen Idec

Posted: 7/6/2020
Job Reference #: 833328
Categories: Legal
Keywords: legal, law

Job Description

Location
US-MA-Cambridge

Job Description
The Hub provides general billing, administrative, project and function support to all members of the Global Compliance and Legal team and is responsible for complex problem resolution and/or case/project management.

Essential Functions:

Provide general administrative support to the Global Compliance and Legal Department, on tasks such as:

•Meeting planning
•Travel coordination
•Ordering of supplies
•Purchase order and expense creation
•Document production

Provide functional support for projects and/or culture initiatives, such as:

• Manage the contract template creation/revision process
• Maintenance and uploading of documents to internal
document repository and library
• Maintain function records retention requirements,
procedures and on-site files
• New employee on-boarding
• Perform special projects as assigned by the management team

Perform legal billing related tasks and perform activities, including:

• Utilize e-billing tool for invoice and supplier
management, including: matters, accruals, VAT tax,
exchange rates.
• Collaborate with business partners, including Finance
AP/Supplier teams to troubleshoot and resolve issues
• Collaborate with e-billing support team to resolve issues

Requisition Number
38181BR

Employment Category
Full-Time Regular

External Posting Title
Legal Operations & Administration Associate

Job Category
Legal & Compliance

Qualifications
The person in this role must be able to interact with the Global Compliance and Legal Department, as well as business external and internal partners at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, calm, resourceful and efficient.

The nature of work requires high factual/procedural accuracy and dependability in presenting data. Assignments require considerable judgment and initiative. Candidates must be capable of independent action, understand implications of work and make recommendations for solutions and/or other improvements. The sensitive and highly confidential nature of information exchanged requires discretion, diplomacy, confidentiality and tact.

Candidates must also have:

• Strong aptitude for data analysis.
• Strong verbal and written communication skills; highly polished and articulate.
• Excellent Microsoft Office skills, advanced Excel
experience required.
• Excellent inter-personal skills and Sense of humor.
• Good organizational skills with a demonstrated ability to work in an accurate manner.
• Demonstrated ability to work efficiently and to perform tasks simultaneously with minimum supervision in a fast paced environment.
• Demonstrated proficiency with processes, procedures, workflows and productivity tools, including software adaption and implementation.
• Ability to exercise sound judgment and determine
priorities.
• Ability to demonstrate innovative thinking in finding
solutions.
• Demonstrated experience in execution and
accountability for project coordination. Willingness to
work with changing priorities and take on new projects.
• Detail oriented, results driven and customer service
focused.
• Knowledge and understanding of relevant GAAP and
related accounting and financial concepts, is preferred.
• Alternative career experiences demonstrating job
qualifications and ability to complete job requirements
described above may be considered.
• Previous law firm experience preferred.

Education
Must have a Bachelor’s Degree

Experience Level
Associate

Summary
The Legal Operations & Administration Associate will play a vital role in providing executive level support to the Global Compliance and Legal department through a shared-services support model.

The Global Compliance and Legal Shared Services model (i.e. Hub) was created to provide a sustainable, scalable, and effective operations, billing and administrative model for the function.